Once an invoice is accepted, it moves to the Open Invoices list in your factoring agreement. From there, you can process the advance payment (funds disbursement) quickly and accurately. Follow these steps:

1. Check the Open Invoice

• Navigate to the Factoring Agreement from the main page.

• Open the Open Invoices list.

• Identify the invoice requiring disbursement—its "Advance Paid" field will show 0, and the pending advance amount (e.g., 1,350) will be visible.

  
  

2. Open the Payment Journal

• From the main page, go to Daily Operations.

• Select and open the Payment Journal, where funds disbursements are processed.

  
  

3. Suggest Vendor Payments

• In the Payment Journal, click Suggest Vendor Payments.

• In the popup window, select the Document Posting Date and click OK.

• The system will automatically retrieve invoices eligible for disbursement.

  
  

4. Review the Journal Line

• You will see the journal line pre-filled with:

  • Factoring Payment Type set to Advance

  • Linked Factoring Agreement and Invoice ID

  • Amount to disburse (e.g., 1,350)

• All amounts are pulled directly from the accepted invoice.

  
  

5. View Visual Invoice Statistics

• Use the Fact Box on the right to see invoice-specific data like:

  • Advance amount

  • Reserve outstanding

  • Charges

• You can customize the view by clicking elements in the chart legend.

  
  

6. Optional: Add and Export Multiple Lines

• Add multiple disbursement entries in the journal if needed.

• Export the journal in your preferred file format to process payments directly through your bank.

  
  

7. Post the Payment

• After the real payment is executed via your banking system, return to SOFT4Factoring.

• Click Post to register the disbursement in the system.

  
  

8. Confirm the Invoice Update

• Reopen the Factoring Agreement or navigate to Open Invoices.

• Search for the invoice.

• You’ll see:

  • Status updated from Accepted to Disbursed

  • Advance Paid updated (e.g., 1,350)

    
    

9. Analyze Updated Financial Data

• Revisit the Fact Box to get a visual summary of:

  • Disbursed amount

  • Term charges

  • Reserves
    This ensures full transparency and control over your disbursement activity.

    
    

You’ve successfully completed a funds disbursement in SOFT4Factoring!
The process is quick, accurate, and designed to support your daily factoring operations without unnecessary complexity.