Collections processing
Collections processing
With SOFT4Factoring, you can handle incoming payments effortlessly—automatically matching them with outstanding invoices, posting them, and updating your system in real time.
Follow these steps to manage and register collections smoothly.
1. Open the Open Invoices Section
From the Factoring Agreement, go to the Open Invoices section.
Scroll to see the invoices with outstanding debtor amounts.
Let’s assume the debtor has made a payment—now it’s time to record it in the system
2. Navigate to Daily Actions
From the Main Page, select Daily Actions.
Click on the Receipt Journal—this is where incoming payments are registered.
3. Create a New Journal for the Bank
Click New Journal.
Choose the bank account where the payment was received.
The journal is now ready to use for that specific bank.
4. Import Bank Transactions
SOFT4Factoring supports automatic bank integrations, but if you're working with files (like XML or CSV), click Import Bank Transactions.
Select your file and click OK.
The imported payments will now appear in the Factoring Receipt Journal.
5. Match Payments to Invoices
Use the Apply Automatically function to let the system match payments to the correct invoices.
No need for manual processing—SOFT4Factoring takes care of the heavy lifting.
6. Review Matching Results (Optional)
Before posting, you can review the match confidence level for each entry.
Check the transaction details, including:
Invoice ID
Remaining amount
Customer information
7. Post the Payment
Once the matching looks correct, click Post to register the transaction.
Wait for the system to complete the process.
8. Confirm the Payment Was Collected
Return to the Factoring Agreement or open a specific Invoice Card.
You’ll see that the Debtor Collection value has been updated, confirming that payment has been applied to the invoice.
Fast, accurate, and stress-free, the collections process helps you keep your cash flow predictable and your records always up to date.
With SOFT4Factoring, you can handle incoming payments effortlessly—automatically matching them with outstanding invoices, posting them, and updating your system in real time.
Follow these steps to manage and register collections smoothly.
1. Open the Open Invoices Section
From the Factoring Agreement, go to the Open Invoices section.
Scroll to see the invoices with outstanding debtor amounts.
Let’s assume the debtor has made a payment—now it’s time to record it in the system
2. Navigate to Daily Actions
From the Main Page, select Daily Actions.
Click on the Receipt Journal—this is where incoming payments are registered.
3. Create a New Journal for the Bank
Click New Journal.
Choose the bank account where the payment was received.
The journal is now ready to use for that specific bank.
4. Import Bank Transactions
SOFT4Factoring supports automatic bank integrations, but if you're working with files (like XML or CSV), click Import Bank Transactions.
Select your file and click OK.
The imported payments will now appear in the Factoring Receipt Journal.
5. Match Payments to Invoices
Use the Apply Automatically function to let the system match payments to the correct invoices.
No need for manual processing—SOFT4Factoring takes care of the heavy lifting.
6. Review Matching Results (Optional)
Before posting, you can review the match confidence level for each entry.
Check the transaction details, including:
Invoice ID
Remaining amount
Customer information
7. Post the Payment
Once the matching looks correct, click Post to register the transaction.
Wait for the system to complete the process.
8. Confirm the Payment Was Collected
Return to the Factoring Agreement or open a specific Invoice Card.
You’ll see that the Debtor Collection value has been updated, confirming that payment has been applied to the invoice.
Fast, accurate, and stress-free, the collections process helps you keep your cash flow predictable and your records always up to date.